First of all, when the invoice or receipt has been journalized, we suggest you draw a line through the invoice or receipt to signify that it has been “entered.” That way you can avoid duplicate entries.
Once the invoice or receipt has been entered, it should be filed according to the company’s filing system, and believe me, there are MANY variations! We highly suggest using either of following two most basic and simple systems:
For a business with less than 10 financial transactions per month, we recommend filing all source documents by month. If you need to locate the telephone bill for the month of December, you will find it in the “December” file folder.
For a business with more than 10 financial transactions per month, we recommend filing all source document by category. If you need to locate the telephone bill for the month of December, you will find it in the “Telephone Expense” file folder.
For the purposes of the case study however, we recommend paper-clipping all source documents by month (in chronological order if possible).
Bank deposit slips should be stapled to the bank statement.
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